It is evidence that managing your ever-growing workforce becomes a more challenging task as your business grows. In this case, your workforce might comprise different people who are from different workspaces such as remote workers, freelancers, independent contractors and virtual workers.
For this reason, you need one way to better manage your workforce. Furthermore, you traditional full-time workers will be forced to work at least part of the time either on the road or from home. Therefore, this complexity has brought a new component to managing your workforce. This helps you to guide the collaboration in different groups of employees who might be working in various ways. Here is how you can ensure that your employees can work as a team even when they seem to be apart.
Use a technology that is easy for all your workers to learn and use
Incorporating the whole new system or assembling all the tools from numerous apps and solutions can be confusing and time-consuming. Additionally, once you use this approach, your team might resist using the equipment that you have taken a lot of time to get. This is because no one has the time to learn the entire set of applications.
Ensure that the software is mobile friendly
This current era of technological advancements does not allow any employer to work from a desktop anymore since most them are using smartphones, laptops, and tablets to do their work while at the office or even outside. Additionally, they must be optimized to use a variety of platforms and this will help your contractors, virtual employees and freelancers to stay in the loop irrespective of the gadget they use.
Share and share
With the help of cloud storage solutions like Microsoft OneDrive, you will be able to share important documents with your team, as you maintain the security of your important business information. Since this software works by automatically sync all your data across the entire gadget whenever you make any changes, you have the guarantee that your team is always informed.
Make it simple
As a business owner, you need to implement viable ways that can help you save everybody time and hassle. For instance, there is the Office Delve feature in the Office 2016 that allows you to quickly and seamlessly look for files in the cloud, without using the long procedure of searching by folders and filenames. Alternatively, you can try the instant sharing feature by clicking on the document you want to share with your team members. You can as well share calendars to make your planning meetings and calls easy.
Manage your projects online
With the help of Microsoft groups, you can form public and private teams, and each must have a shared box, calendar to help in planning and scheduling meetings, storing the group’s documents and a shared notebook for keeping notes and ideas. Additionally, group members can opt to have a discussion within the workers and launch voice or video calls via Skype for business. The groups allow you to maintain all the emails associated with the group; hence you go all in one place.