Techniques That Can Be Applied To Ensure Maximum Concentration Of Staff In Meetings
Meetings are essential in any business. Any organization find it essential to conduct meetings as a way of deliberating on the state of the business and setting new goals. It is a forum where workers get a forum to discuss about their conduct and how they have carried out business activities in the past. The workers play a big role in ensuring that the meeting’s agenda is accomplished. The managers want to accomplish the objectives of the meetings where the staff leaves the room with whatever that has been discussed. A lot of staff struggle to concentrate during the meeting, and they may lose their attentiveness few minutes after the meeting has commenced. The tips below will help you in making sure the workers remain attentive throughout the meeting.
Make sure you have the correct timing of your meeting It is essential to mind about the timing of your meeting A meeting should be conducted when the staff are not exhausted from the day’s work. It is critical to schedule short breaks in between the meeting other than having a meeting go on for long hours without the break in between. When the meeting go on for long hours the employees may be drawn away from the main agenda and start thinking of other things. Giving your employees break gives them chance to clear their thoughts, go through their emails and stretch outside as well as going to the bathroom.
You need to encourage your employees to ask questions throughout the meeting. This is an ideal way to make them participate in the meeting. Before you change topics, introduce a forum of questions where they can make inquiry. You will also gauge their attentiveness by the kind of questions they bring forward. It is a productive method that you can use to ensure the employees are equal participants in the meeting. Avoid diverting to discuss other things that are not relevant to your session. Keep your focus of the main topic of discussion. Use visual guides to assist you in remaining in the course of the topic., you can make use of switch slides and laser pointers. If a worker asks a question that is not in line with the topic of discussion; you can ask them to ask the question after the meeting has ended.
Do away with distractions. Ask the staff to keep their cell phones out of sight when you are in the meeting. Cell phones cause distractions hence the need to have them off during meetings. It is necessary to improve a way of dealing with the employee’s major causes of disturbances. Ensure the boardroom is well cleaned and organized as this will ensure that the employees will not be distracted by their surroundings. The decorations should be made with limits.
Cited reference: why not try these out